Laserfiche WebLink
t,0 City Council <br />a <br />ITEM NO. <br />DATE: December 19, 2018 <br />FROM: Stephanie DeWolfe, City Manager < <br />PREPARED BY: Daniel Ojeda P.E., Interim Public Works Director4" <br />Alex Chou, Associate Civil Engineer <br />SUBJECT: Award of Contract to KOA Corporation for Systemic Safety Analysis <br />Report (SSAR) Preparation in an Amount Not -to -Exceed $199,820 <br />It is recommended that the City Council accept the proposal dated July 25, 2018 from KOA <br />Corporation for preparation of the Systemic Safety Analysis Report (SSAR) and authorize the <br />City Manager to execute an agreement with KOA Corporation for an amount not -to -exceed <br />$199,820. <br />Commission Review and Recommendation <br />This matter was not reviewed by a commission. <br />Discussion/Analysis <br />In June 2017, the City of South Pasadena (City) was awarded $200,000 in grant funding by <br />Caltrans under the Systemic Safety Analysis Report Program (SSARP). The SSARP is a <br />program to assist local agencies in a system -wide approach to safety analysis, and consequently <br />identify projects that qualify for Caltrans' Highway Safety Improvement Program (HSIP) grant <br />funding. The SSAR, upon completion, will contain the necessary information and findings (i.e. <br />benefit/cost analysis) to compete for HSIP funds. <br />South Pasadena Municipal Code Section 2.99-29(12) states "Professional and Contractual <br />Services. Contracts for services of specially trained and professional persons or businesses shall <br />be exempt from bidding. If possible, quotes from three qualified vendors shall be obtained prior <br />to the award of a contract." <br />In December 2017; the City issued Request for Proposals (RFP) for preparation of the SSAR. <br />The RFP was advertised on the City's website, as well as directly mailed to several engineering <br />firms. In January 2018, the City received one proposal from KOA Corporation in Monterey Park. <br />After careful evaluation and discussions with Caltrans, the limited response appeared partially <br />attributable to SSARP being a new type of program, and that few companies have experience <br />with preparing a SSAR. <br />